so now if you really want to delete an email you have to move it to the Bin folder by right clicking the item > move to > select folder, onence moved go to Bin folder, Shift delete and than finaly wil be gone forever. so because of this it happaned that when you set up outlook it added-created to gmail list of folders a folder called Deleted items what in fact does nothing but store emails as the Important folder for example. but the problem is that gmail has long changed its Deleted items-recycle folder to folder called BIN. Tick the " Prompt for confirmation before permanently deleting items" checkbox.As i studied the issue i think i now understand how it works and hopefully the solution for it, as follows (if you have a gmail account connected to your outlook): when you first set up outlook it will put a setting that when you delete an item it should move it to the Deleted items folder on the server. Step 3: Scroll down and locate Other section at the bottom. If you want to confirm before empty the Deleted Items folder, go to Step 3. In this way, you can auto-delete emails in Outlook. Step 2: Under Outlook exit and start section, tick the " Empty Deleted Items folders when exiting Outlook" checkbox. Step 1: Navigate to File > Options Advanced. Choose the " Warm before permanently deleting items" checkbox and click on OK. Step 3: If you want to notify you before deleting, click on Advanced Options. Step 2: Click on Other tab, choose the Empty the Deleted Item Folder Upon Exiting checkbox. Step 1: Launch your Outlook 2007, click on Tools Options on the Menu Bar. However, you can auto remove the deleted items from exiting. In ordinary, we can right-click on the Deleted Item folder and select Empty folders to delete emails permanently. Part 3: Automatically Remove Deleted Items upon Exiting Tap on Find to delete oversize and out-of-date emails. Step 2: You can find items older than days or larger than kilobytes. Therefore, we need to set it automatically delete emails that oversize and out-of-date.įor Outlook 2010/2013/2016: Click on File then tap on Cleanup Tools then select Mailbox Cleanup.įor Outlook 2007: Click on Tools and select Mailbox Cleanup from the drop-down. Part 2: Automatically Delete Emails That Oversize and Out-of-dateĪs time went by, emails would pile up and take up a lot of usages of your computer. Step 4: Go the Advanced tab, check Do not save copies of sent items. Step 3: Tap on More Settings button to open Internet E-mail Settings window. Step 2: Select an account under E-mail tab then click on Change. Step 1: At the top-left corner, click on File then tap on Account Settings. Step 3: Click on Advanced tab and do the same as Outlook 2007 above in Step 4. In the pop-up window, click on More Settings in the lower-right corner. Step 2: Choose an account and tap on Change. Step 1: Click on File tab then click Account Settings.
If you check it, do one of the following: Under the Delivery section, uncheck the box of Leave a copy of messages on the server. Step 4: When the Internet E-mail Settings window popups, switch to Advanced tab. Step 3: In the Change E-mail Account window, click on More Settings. Step 2: Under Email tab, select an account then click on Change. Step 1: Click on Tools in the Menu Bar and select Account Settings. Microsoft Outlook allows users to remove from the Server after days. Part 1: Auto Delete the Copy of Emails from the Server
Part 3: Automatically Remove Deleted Items upon Exiting.
Part 2: Automatically Delete Emails That Oversize and out-of-date.Part 1: Auto Delete the Copy of Emails from the Server.
This guidance will show you in three parts that how to automatically delete emails in Outlook. In ordinary, you may find the deleted emails in the trash can, some oversize or out-of-date emails in your Outlook and take up your computer space. Therefore, the copies of your emails are saved on the Server even though you have deleted from the trash folder. When the Microsoft Outlook account connects to the network, it will begin to sync your data.
How to Automatically Delete Emails in Outlook